Grants:カンファレンス
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カンファレンスとイベント基金
対象者は？
ウィキメディアンの参加を望んでいるグループ、個人、ウィキメディア提携団体あるいは機関
主題は？
共有、技能構築、人脈作りを主題とするローカル、地域単位、テーマ別のカンファレンス
時期は？
年に2回、手続き期間各3ヵ月
金額は？
下限は10,000米ドル
助成の対象
The Conference and Event Fund supports regional and thematic Wikimedia events that create impact across the movement. These events help Wikimedians work together, share skills and knowledge, and build strong, active communities.
優先する申請とは次のものです。
- Are recurring Regional or Thematic events that show clear community need and evidence of demand for the event.
- Are held in locations that present no significant safety, security, or political risk to participants, and where the organizing team has concrete plans to ensure participant safety and security throughout the event.
- 既存の提携団体と共同でウィキメディア運動内に地域単位やテーマ別で growth 活動グループを設置すること。
- アウトリーチ（普及活動）ならびにオープンな知識の組織とつながる活動を含めた、グローバルな足跡を拡大する企画。
- Demonstrate strong community engagement in planning and focus on diverse representation with a focus on underrepresented communities.
- Are designed with realistic scope, strong organizational capacity, and feasible delivery plans. Additionally, show clear follow-up plans after the event.
- Empower new participants and contributions with a clear newcomer engagement plan including capacity building.
- Align with goals of the Wikimedia Foundation Annual Plan.
- 対面型（in-person）ではなくてリモート参加のイベント（virtual）を企画中であること。
Note: For information on other Grants please visit this page.
Event categories and cadence
運動イベントは主に3つの分類が支給の対象です。
- Regional conferences based on the eight identified regions.
- Thematic conferences (e.g. GLAM, Education, Language diversity) in a cadence of every 2 to 3 years, reviewed on a case by case basis.
申請の要件
基金を受給できる条件は:
- Are a Wikimedia movement linked group, individual, affiliate, or organization in good standing with no outstanding reports.
- Are organizing a Wikimedia-related conference aligned with movement priorities and participation of Wikimedians.
- Are applying to organize a planned event or conference scheduled for over 6 months after the completion of the Round you are applying in.
Prior funding experience
- We expect applicants to have experience managing similar Wikimedia funding or running comparable conferences.
- If you have not previously received funding above USD 5,000 or a first time applicant, please contact conferencegrants@wikimedia.org before applying.
Fiscal Sponsorship
- Individuals and groups that are not registered nonprofit organizations are required to have a fiscal sponsor who has, ideally, received Wikimedia Foundation Funding in the past.
- This requirement applies even if a group has a shared bank account.
- Registered nonprofit organizations may apply with or without a fiscal sponsor.
- Any fiscal sponsor needs to be verified and vetted by the Foundation’s Grants Admin Team.
Pre-Submission Screening
We request all applicants, especially first-time Conference Fund applicants, to schedule a call with the Conference and Events Team before submitting an application. This helps:
- Clarify eligibility and expectations.
- Ensure alignment with program priorities.
- Reduce incomplete or ineligible submissions.
Applications submitted without completing this step may not be considered.
主要連絡担当者および副連絡担当者、契約書の署名者、銀行口座の署名権者、ならびに助成金活動の実施を指揮する役割にあるすべての個人は、以下の要件を満たす必要があります。
- ユニバーサル行動規範および友好的な空間の方針に従わなければなりません。
- ウィキメディア財団によって現在資金提供を受けているすべての活動について、すべての要件を遵守し、良好な状態にあること。
- 助成金プログラムの適格性確認プロセスに基づき、コミュニティ内における倫理的行動（例：社会的行動、金銭的行動、法的行動など）について良好な状態にあること。
- 以下について、最近の/反復的な違反がないこと。
- 提案された活動と無関係なプロジェクトであっても、いずれのウィキメディア・プロジェクトにおいてもブロックされていないこと。
- 過去1年以内に、ユニバーサル行動規範、友好的な空間の方針、その他の行動上の問題により、ウィキメディア財団スタッフまたはその関連団体からブロック、追放、またはフラグ付けを受けていないこと。
- 同一の問題について、ウィキメディア・プロジェクト上で繰り返しブロックまたはフラグ付けされていないこと。
- 過去に問題やブロックが発生していた場合には、その原因について学習し理解していることを示し、助成金受給者として他者の模範となる役割を果たせる状態にあること。
- 米国財務省の特別指定国民および資格停止者リスト(SDN)に掲載されていないこと。
- 米国における資金の送金・受領を規定する法令ならびに当該国の関連法令に従い、記載された活動および経費について、合法的に資金を受け取ることができる国に所在していること。
- 週20時間を超えて勤務するウィキメディア財団の職員または契約社員でないこと。 本要件の例外を申請する場合に必要な手続きおよび詳細については、『ウィキメディア財団スタッフの資金提供適格性に関する方針』を参照してください。
- ウィキメディア財団から資金を受け取るために必要なすべての情報および書類を提出すること。
申請するには
- 基金の詳細とイベント立案の手順は以下をご一読ください。
- Template:$1と conferencegrants
wikimedia.org で連絡を取り、日程表と手順をご相談ください（Program Office）。この際、ウィキメディア財団のトラベルチームのサポートを受けたいかどうかをお知らせください。どのラウンドに申請すると良いか相談に乗ってくれますし、手順について補佐を受けることができます。連絡に最適な時期は、助成金ラウンドが始まる2ヵ月前です。 - ウィキメディア財団の受給者ポータルフラックス（Fluxx）を開きログインします。
- 利用者アカウントが未登録の場合は、登録するボタンを押すと登録画面に移りますので、必要な情報を記入してください。1営業日以内に登録完了の通知をお送りします。
- メインページにある「カンファレンス・イベント基金に応募」ボタンを押します（Apply for Conference and Event Fund）。次に表示された申請書類を保存するには「保存して次へ」または「保存して閉じる」を押す（Save and Continue／Save and Close）。
- 申請書の各項目の指示に従います。実行したいイベントの情報を記入することと、いくつかの書類のアップロードをしていただきます。
- 提出（Submit）ボタンを押すと、申請書を審査に提出します。
- 財団では申請書をいずれの言語でもお受けしています。申請に関わる翻訳や協議の補助も必要に応じて提供します。
- 申請書はメタウィキ Meta-Wiki に2日以内に自動的に掲出されます。これはコミュニティの審査とフィードバックを受ける手順です。
- 申請書の準備は、オフラインでも作業できます。申請書をダウンロードして保存、質問に答えを書き込んでから申請サイトの Fluxx に文章をコピペします。
Application, review and approval process
We assess proposals based on these key areas:
1. コミュニティの関与
We look for evidence that the event is grounded in real community need and participation.
What strong proposals show:
- A documented need for the event grounded in community consultations, surveys, or prior event demand.
- Active involvement of the community in shaping the program and overall design and delivery of the conference.
- A clearly identified and realistic target audience, with named or well-described participants, partners, and stakeholders.
- Evidence of coordination with relevant affiliates, regional groups, or thematic communities.
Common areas for improvement:
- <The event appears primarily organizer-driven, with little evidence that the broader community requested or shaped it, especially in cases of Annual/Recurring events.
- Vague references on "the community" without specificity about who was consulted or involved.
- Overlaps significantly with another funded event in the same region or thematic area, with no clear differentiation or coordination.
- Target audience is too narrow (e.g. a single affiliate's internal meeting) or too broad and unfocused to be meaningful
2. Impact potential
We look for events that create meaningful and lasting impact beyond the conference itself.
What strong proposals show:
- Specific, measurable goals tied to concrete outcomes. (Example: SMART criteria)
- A realistic and committed plan for what happens after the event: documentation, follow-up actions, continued collaboration, measurable deliverables.
- Evidence that the event will produce value beyond the event.
- Alignment with current Wikimedia movement priorities and the WMF Annual Plan.
Common areas for improvement:
- The event is primarily social or celebratory in nature, without a substantive programmatic rationale.
- Goals are broad, aspirational, or unmeasurable ("build capacity," "connect people") without specificity.
- No post-event plan, or a post-event plan that is clearly a formality.
- the proposal focuses on activities or audiences that are outside the scope of what this fund supports.
- Proposed outcomes are small relative to the requested budget.
3. Program design and quality
We look for programs that are designed for participation.
What strong proposals show:
- A program built around active participation (working sessions, collaborative formats, workshops).
- Session formats that are clearly matched to the event's goals and solving emerging problems or discussing trends.
- Thoughtful planning for participant experience, including how different experience levels, languages, or backgrounds will be accommodated.
- A clear central theme or set of priorities that guide the program design.
Common areas for improvement:
- The program is dominated by presentations, panels, or plenary talks with little room for interaction.
- Session formats are generic or copied from prior years with no adaptation to current needs (especially seen in recurring events).
- No evidence that participant experience has been considered beyond logistics.
- The program does not match the stated goals (e.g. claiming a capacity-building focus but proposing mostly showcase sessions).
- The agenda is incomplete or underspecified at the time of submission
4. Ability to execute
We look for a strong and realistic delivery plan.
What strong proposals show:
- An organizing team with demonstrated experience delivering events of similar scale and complexity, or a proven track record of responsibly managing comparable budgets within the Wikimedia Ecosystem.
- Clear role assignments and decision-making structures within the team.
- A realistic timeline that accounts for lead times on venue, travel, visa requirements, and vendor contracts.
- A budget that is well-researched and proportionate to the event scope.
- Contingency planning for common risks (safety measures, low attendance, venue issues, speaker cancellations).
Common areas for improvement:
- The organizing team has little or no track record in running Wikimedia events, or has not managed grants at this scale before.
- Key roles (logistics, program, communications, finance) are unfilled or assigned to a single person.
- The timeline is implausible (e.g. a large event proposed with less than 4-6 months of planning runway)
- The budget contains large unexplained line items, unrealistic cost estimates, or appears to be copied from another proposal without adaptation to local context.
- The proposal scope is beyond what the team can realistically deliver.
- The organizing team has pending tasks from prior grants (late reports, undocumented spending, incomplete deliverables).
5. Financial responsibility and budget quality
We look for realistic, detailed, and well-structured budgets.
What strong proposals show:
- A detailed, itemized budget with costs that reflect actual local market rates.
- A clear explanation of how funds will be managed and who is responsible for Financial Management.
- Realistic per-participant cost ratios relative to the event's goals and location.
- Planning around other funding sources, in-kind support, or registration fees, if any.
Common areas for improvement:
- The budget is vague or contains items that are not clearly tied to the event.
- Per-participant costs are unusually high.
- The requested amount is significantly more than comparable events of the same type and region.
- There is no clear plan for financial management or accountability.
- The proposal requests funding for items outside the scope of what the Conference Fund covers (e.g. permanent staff, equipment purchases for the organization, non-event activities).
- The budget misses critical costs Eg: Local Transportation, Cost of travel for partners or allied stakeholders, but includes pre-post team meetings.
6. Safety, inclusion, and accessibility
We look for thoughtful planning around safety and access.
What strong proposals show:
- Considering, understanding and planning for associated risks for the event location (political stability, health risks, travel advisability).
- Specific plans for ensuring participant safety, including a named point of contact for safety issues, a clear process for handling complaints, and alignment with the Universal Code of Conduct and Friendly Space Policies.
- Proactive accessibility planning: venue accessibility, language support, dietary needs, childcare considerations, if applicable.
- Demonstrated attention to participant diversity: geographic, linguistic, gender, experience level.
Common areas for improvement:
- Safety and inclusion planning is not detailed or No responsible person for safety or conduct issues at the event.
- The event location presents significant safety or accessibility risks that the proposal does not acknowledge or address.
- The proposal does not follow or acknowledge relevant policies like Universal Code of Conduct.
- The event format or location would structurally exclude key parts of the intended audience (e.g. no visa pathway for participants from certain regions, no language support in a multilingual context).
7. Fit within the Conference and Events Fund
We look for a clear match between the event and the fund priorities.
What strong proposals show:
- A clear match with one of the funded event categories (regional, thematic, or other, with appropriate justification for the latter).
- For recurring events: evidence of learning from prior editions, with specific improvements made based on feedback or reports.
- A choice of location discussed and finalised with relevant teams from the Foundation.
Common areas for improvement:
- The event does not clearly fit any funded category, or lacks the strong justification the "Other events" category requires.
- The proposal duplicates or closely mirrors another funded event without coordination or differentiation.
- For recurring events: the proposal shows no learning or evolution from prior editions, or prior editions have unsubmitted or unsatisfactory reports.
Who does the review?
The review process follows multiple steps as outlined in the Application, review and approval process. It includes input from various members of the Wikimedia movement, including relevant Wikimedia Foundation staff, followed by a final evaluation and decision by the volunteer Conference Support Committee.