Abstract Wikipedia team/Meetings plan

Meetings Plan

Our team follows a structured weekly schedule with themed days to balance collaboration, deep work, and strategic alignment:

• Mondays – Focus on social connection with casual conversations and one-on-one meetings.
• Tuesdays – Work-in-progress (WIP) meetings, where we discuss ongoing tasks, blockers, and tactical decisions.
• Wednesdays – Team meeting to align on progress.
• Thursdays – Check-in and Retro, day focus on technical direction, and retrospective.

Time	Monday	Tuesday	Wednesday	Thursday	Friday
16:00 UTC	1:1s Between Timezones	Weekly OKR Status			No Meetings Day
16:30 UTC		Work In Progress		Engineering Check-in
17:00 UTC	Social Time	Work In Progress	AW Team Meeting
17:30 UTC	1:1s Between Timezones	Future Plans		W1/2 Retro
18:00 UTC
18:30 UTC			AW Weekly Triage

Our meetings are designed to keep everyone informed, aligned, and engaged while respecting individual work time. We have a mix of synchronous and asynchronous discussions to accommodate different time zones and schedules. While attendance is encouraged for key meetings like team syncs and strategy discussions, we understand that flexibility is important. Essential meetings require participation from relevant team members, while others may be optional or have async follow-ups. We document meeting notes so everyone can stay updated, even if they can’t attend in real time.

Abstract Wikipedia Team meetings

Meeting	Recurring	Purpose	Agenda	Attendance
				PM	EM	UX	Eng		QTE	Comms
							Lead	All
Weekly Team Meeting	Weekly	Share what we're each working on, how we’re feeling, align on our focus areas for the week	How are you feeling and what are you working on this week? Do you need help or clarification with something? Any questions about what you should be working on? Is there something you want to demo for feedback?	✅	✅	✅	✅	✅	✅	✅
Weekly OKR Status	Weekly	Report on OKR status and contextualize work being done on the team. Identify and manage risks.	Report on OKR status, run through Asana board. Identify risks, scope changes, decisions needed.	✅	✅	✅	✅	✅	〰️	〰️
Work In Progress	Weekly	Synchronous collaboration on quarterly projects.	Clarification on implementation details Deep-dives	〰️	〰️	〰️	〰️	〰️		〰️
Engineering Check-In	Weekly	The engineering team meets to show each other their current work and problem-solve.	Go over previous action items Identify technical problems Brainstorm solutions Celebrate work that we’re proud of	〰️	✅	〰️	✅	✅		〰️
Retro	Bi-weekly	Talk about what's working well, what's not working well, what we can improve, etc.	Kudos & shoutouts What’s going well? What can we improve? What's confusing?	✅	✅	✅	✅	✅		✅
Social	Weekly	A "water-cooler" where the team can talk socially about their lives and bond.	Open agenda Share in our collective humanity	〰️	〰️	〰️	〰️	〰️		〰️
Future Plans	Bi-weekly	A bi-weekly meeting for the team to discuss future plans	Who are we delivering for and why? What could we be doing differently to make the world better?	✅	✅	〰️	✅	〰️		〰️
Volunteers' Corner	Monthly	Informal space on the first Monday of the month for volunteers and the AW team members for pairing, code review, talking about what volunteers have achieved or how to approach a task, which task is best to pick up next, etc.	Open agenda	〰️	〰️	〰️	✅	〰️		✅
Natural Language Generation SIG	Monthly	Face to face time with volunteers and AW team members working on or interested in Natural Language Generation.	Discuss work blockers / risks Emerging topics	〰️	〰️	〰️	✅	〰️		✅

Legend:

• "✅" = attendance expected
• "〰️" = attendance optional