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The endorsement period for the ESEAP Community Connector Cycle 2 is closed! Now, the Hub Staff manually checked the endorsement result

Next Monthly Community Calls: July 24, 2026

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2026

On 2026-06-03, the Steering Committee covered the discussion on:

Partnership Agreement and Authorized Signatory
- The Chair and Vice-Chair of the Steering Committee are responsible for authorizing external partnerships and employee regular contracts.
- Hub Staff are empowered to authorize internal partnership agreements and routine administrative documentation. The most senior staff may authorize the project-based employee contracts.
Timor-Leste Outreach and Partnership Initiative
- Formal approval granted for the project budget and associated cash advances.
- Robert Sim is designated as the Steering Committee representative for this project.
- Feliani will be responsible for overseeing off-site activities and managing the execution of the project as Hub Staff.
Financial Administration on Exchange Rate Issue
- For individual reimbursement, the exchange rates will remain determined by the date of transaction in accordance with existing fiscal guidelines.
- For project expense to other party, implementing a fixed compensation threshold to handle exchange-rate fluctuations.
Engagement with the Community
- Establishment of recurring consultative meetings with ESEAP Affiliate leadership, including Executive Directors and Treasurers, scheduled to commence in Year 2.

Reviewing and clarifying the administrative and financial procedure across the diverse ESEAP Hub stakeholder groups.
- Propose the development of new financial and administrative procedures, led by Reke Wang.
Wikimania travel support for Migoto, First Nations member from New Zealand to bring Indigenous expertise from ESEAP Hub to a Keynote session for the Equity stream featured at Wikimania Paris 2026.
Agreement to advance the scholarship policy as the main priority as several events and conferences are approaching.

On May 6, 2025, the StC meeting covered the following key topics:

Financial Approvals
- Approval of the cash advance for Taiwan events (ESEAP Conference, StC Meeting, and Youth Program).
- Approval of the cash advance for Wikimania Paris 2026.
Policy Review: Proposal to modify the financial policy concerning the approval thresholds for budgets, expenses, and cash advances.
Future Planning: Discussion on the meeting agenda following the ESEAP Conference.
Program Adjustments: Discussion regarding a change in the Hub track program for the ESEAP Conference.

The StC approved the following decisions on April 21, 2025:

The final evaluation metrics for Year 1.
The addition of the Cash Advance Policy to the existing Financial Policy.
The ESEAP Hub's selection of Wikimania scholarship holders for ESEAP community members.
Approval of the Youth Charter.