IIITH-OKI/Advanced Train The Trainer 2025/Programme
Day 1: Setting Context: Why Evaluation, Impact, and Design Matter
Theme: Linking Design with Measurable Impact
| Time | Session | Facilitator | Notes |
|---|---|---|---|
| 9:30 - 10:00 | Overview: Introduction to the ATTT | Nitesh &
Tanveer Hasan |
Framing the purpose of ATTT:
|
| 10:00 - 11:15 | Designing for Success
*Reflecting on status, challenges & path forward |
Pavan, Sneha & Nivas
(with participant reflections) |
Blend data + lived experience.
Reflect on the state of the projects and challenges:
|
| 11:15 - 11:30 | Tea Break | — | — |
| 11:30 - 12:00 | Future of the Commons | Sneha & Manavpreet Kaur | Big-picture view, linking Wikimedia challenges with the broader digital ecosystem.
Wikimedia Futures Lab - What it addresses and prep. |
| 12:00 - 13:00 | Defining Success in Wikimedia Projects (Interactive Exercise)
Based on Pre-event exercise Task- 2 |
Tanveer & Facilitators
(split into groups of 4-5) Each person will coordinate a group |
Interactive Session: “What does success look like?” for different types of initiatives training, outreach, GLAM etc.
Building measurable indicators (Continues after Lunch) |
| 13:00 - 14:00 | Lunch | — | — |
| 14:00 - 15:30 | Project Life Cycle
Defining evaluation approaches, outcomes vs. outputs Practical examples and discussion: lessons from real projects |
Satdeep Gill | Interactive session- Life cycle of a project, scale of projects, but instead of showcases → dialog on project design decisions + evaluation choices. |
| 15:30 - 16:00 | Tea Break | — | — |
| 16:00 - 17:15 | Group Work: Building Indicators | KC Velaga | Link morning reflections with concrete measurement frameworks.
What we would like to change is always at a very high-level: improve content, grow community, reduce knowledge gaps etc.? But how do we think about measuring them, how should they be grounded in core tangible metrics areas (content, contributors and consumers) that we can track consistently, see the change and iterate. |
| 17:15 - 17:45 | Reflection Circle | Manavpreet Kaur | Interactive session- Capture collective insights, surface themes for Track Day. |
Day 2: Deep Dive- Evaluation, Impact and Data Storytelling
| Time | Session | Facilitator | Format & Focus |
|---|---|---|---|
| 9:30 - 10:30 | Why Evaluation Matters | Manavpreet Kaur | Interactive Session: Participants recall a past project, identify how they knew it worked (or not). |
| 10:30 - 11:30 | Designing Your Evaluation Framework | Sneha PP & Manavpreet Kaur | Designing Practical Evaluations
This session offers a step-by-step guide to building useful evaluation frameworks. |
| 11:30- 12:00 | Tea Break | — | — |
| 12:00 - 13:00 | Hands-on activity of Building an Evaluation Framework | Saumya Naidu
Sneha PP |
Participants will take a two-fold approach:
Revisit one of their own past programs and consider how they would evaluate it now, with the benefit of greater experience, networks, and perspective. Work in small groups to design an evaluation framework for a peer’s program and provide thoughtful, critical feedback. |
| 13:00- 14:00 | Lunch Break | — | — |
| 14:00 - 15:30 | Turning Setbacks into Insights | Manavpreet Kaur | Hands-on Exercise: Participants will learn to extract actionable insights from project challenges or failures using a design and evaluation mindset, and reflect on how to apply these learnings to improve future projects. |
| 15:30 - 15:45 | Short Break | — | — |
| 15:45 - 17:45 | Visual Storytelling Workshop: Tools & Techniques
(including tea break) |
Saumya Naidu | A practical workshop on using Wikimedia Commons photos, simple infographics (e.g., using Canva), to create compelling visual narratives for reports, social media, and presentations.
How to create a visual story - step-by-step process, communication concepts, design principles. Sharing examples of effective storytelling through data. How to use Commons photos, infographics, and short videos to tell stories. |
| 17:45 - 18:00 | Wrap-up & Link to Day 3 | Manavpreet Kaur | Plenary harvesting of insights + preview of storytelling focus. |
Day 2: Project Design
| Time | Session | Facilitator | Format & Focus |
|---|---|---|---|
| 9:30 - 10:00 | Why Project Design Matters | Soni Wadhwa and Tanveer Hasan | Interactive Session: participants recall a past project, identify how they knew it worked (or not). |
| 10:00 - 11:00 | Project Design Framework | Sailesh Patnaik | Hands-on work with "what, why, how" framework. Building project ideas that are scalable and context-sensitive |
| 11:00 - 11:30 | Outside Wikimedia Deep Dive | Tanveer Hasan | Learning from NGOs/initiatives outside Wikimedia. Understanding how civil society projects manage design, impact measurement, and sustainability. |
| 11:30 - 12:00 | Tea break | — | — |
| 12:00 - 12:30 | Rain Water Project | Kalpna Ramesh | Project Showcase |
| 12:30 - 13:00 | Balarc Foundation | Sayed Raza Hussain Zaidi | Introduction to the work of the Non-Profit organisation |
| 13:00 - 14:00 | Lunch | — | — |
| 14:00 - 14:30 | Open Knowledge and the Himalayas | Aniket Alam | Open Knowledge and the Himalayas is an ongoing project, and OKI is involved in it.
“Wiki Loves Himalayas” |
| 14:30 - 15:30 | Urgent Projects | ||
| 15:30 - 16:30 | Tools and Techniques for Project Design and Implementation | Satdeep Gill | Walkthrough of tools such as InvitationList the CollaborationList, Event Registration tool
and how it connects to grant reporting & event tracking. |
| 16:30 - 17:00 | Break | — | — |
| 17:00 - 17:30 | Wrap-up & Link to Day 3 | Satdeep Gill | Plenary harvesting of insights + preview of storytelling focus |
Day 3: Storytelling, Synthesis & Way Forward
| Time | Session | Facilitator | Format & Focus |
|---|---|---|---|
| 9:30 - 11:00 | The Evaluator's Toolkit: Practical tools for data collection & analysis | KC Velaga | How to get the data you want from Wikimedia sites? Using LLM + query tools to build SQL queries that can help you get the data you would want.
Additionally, simple analysis workflows using Superset or Sheets. |
| 11:00 - 11:30 | Tea break | — | — |
| 11:30 - 13:30 | Hands-on Activity- Putting learnings to practice | Session Coordinator- Saumya Naidu
Facilitator per group -PDas -Sailesh -Kashyap Garu -Ankit -Nivas |
40 mins- Design a project together
30 mins- Craft your impact story 40 mins- Share out, reflections & feedback |
| 13:30- 14:30 | Lunch | — | — |
| 14:30 - 15:00 | AI Usage | Manav & Nivas | Interactive: Fair and safe usage of AI |
| 15:00 - 16:30 | FOSS in Digital Knowledge Commons | Sai Rahul Poruri | The session on 'FOSS in Digital Knowledge Commons' why it is important for the Digital Knowledge Commons space, and how they go hand-in-hand in the knowledge preservation and consumption. |
| 16:30 - 17:30 | Feedback & Closing Reflections | Soni Wadhwa + OKI | Digital form + open reflections + closing commitments |